# HR Virtual Assistant > Winning Assistants · Philippines (Remote) · Full-time · Posted 2026-05-19 **Salary:** USD 10,400–12,480 **Workplace:** remote ## Description **Job Title: HR Virtual Assistant** **Job Code:** VC-LTPT **Position Type:** - Full-Time (40 hours/week) - Part-time (25–30 hours/week) may be considered during the first 30 days of training/probation. **Work Hours: 9:00 AM – 6:00 PM EDT** **Work Days:** Monday – Friday - _Occasional Saturdays may be required for onboarding, recruitment events, or quarterly HR audits._ **Salary:** $5–$6 per hour, depending on experience ### About Our Client Our Client is a pediatric therapy practice based in Orlando, FL, providing high-quality Speech Therapy, Occupational Therapy, and ABA services to children. The organization supports families through compassionate care, evidence-based practices, and a dedicated team of professionals. As a fast-growing clinic, Little Tesla values organization, communication, professionalism, and accountability. ### Scope of Work / Responsibilities ### Daily Virtual Presence Requirements - Must be logged into the Virtual Operations Room (Zoom or Google Meet) for the full shift with screen shown at all times. - Join the 15-minute “Start of Day” meeting with Aleema (Office Manager) or Vesna (Owner). - Stay reachable via Slack/WhatsApp and Google Drive during the entire shift. - Attend the weekly HR Coordination Meeting with Vesna and Alex (Finance Manager). ### Core HR Responsibilities ### Recruitment & Onboarding - Post job ads (SLP, OT, ABA therapists, administrative positions) on Indeed, ZipRecruiter, and university job boards. - Track all applicants in the recruitment spreadsheet (status, interviews, outcomes). - Schedule interviews for Vesna, Aleema, or Andjela. - Send onboarding emails and create new employee folders using Google Drive and HR systems. - Verify completion of: - OCPS packets - Licensure documentation - CPR certifications - Background checks - W-4 and I-9 - Direct deposit forms - Assist with Medicaid credentialing. ### HR Documentation & Compliance - Maintain digital employee files and ensure credentialing information is accurate and updated. - Track employee licenses, CEUs, background checks, and insurance credentials. - Manage attendance, PTO tracking, and weekly hour reports. - Prepare offer letters, employment agreements, and internal HR forms. - Support new hire orientation and probation monitoring. ### Staff Communication & HR Support - Send reminders for training sessions, meetings, compliance deadlines, and policy updates. - Assist with internal communication, including performance KPIs, staff updates, birthdays, and HR newsletters via WhatsApp or internal channels. ### Reporting Submit a weekly HR productivity report every Friday by 3 PM EST, including: - New hires, pending candidates, terminations - Credentialing status updates - Compliance tracker updates (licenses, CPR, background checks, CEUs) - PTO and attendance summaries ## Requirements ### Experience Requirements - Experience in HR, recruiting, or healthcare administration required. - Previous virtual assistant experience preferred but not required. - Familiarity with U.S. healthcare documentation (W-4, I-9, HIPAA, licensure) is a plus. - No medical degree or clinical license is required. ### Basic requirements - Must be proficient in speaking and writing English very clearly - Must have relevant work experience - Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding \[mandatory\] - Must be available for video meetings with your camera on (when needed) ### Technical requirements - **Device:** Reliable laptop or desktop computer. - **Internet:** High-speed connection (minimum 10 Mbps). - **Audio:** Noise-canceling headset. - **Video:** Webcam for virtual meetings. - **Workspace:** Quiet, professional environment ### Skills & Software Knowledge - Google Workspace (Docs, Sheets, Drive, Gmail) - Canva (for HR flyers and updates) - Indeed, ZipRecruiter, LinkedIn Recruiter - Trello or Asana (task management) - Slack, WhatsApp, GroupMe (team communication) - Highly organized, detail-oriented, motivated, and able to work independently ### Performance Metrics (KPIs) - Time-to-hire: ≤ 10 business days per position - Onboarding packet completion: 100% before start date - Credentialing tracker accuracy: ≥ 98% - Weekly HR report: Submitted every Friday by 3 PM EST - Compliance management: Zero expired or missing documents - Internal response time: < 10 minutes during work hours ### Ideal Candidate Friendly, courteous, and professional - Strong initiative and ability to self-manage - Extremely organized with excellent follow-through - Thrives in a fast-paced pediatric clinic environment - Committed to accuracy, timeliness, and efficiency ## Benefits - Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication. - Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks. - HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients. - Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention. - Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule. - Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client. - Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best. - Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance. _These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits._ ## Apply [Apply at Winning Assistants](https://apply.workable.com/winning-assistants/j/CEC187E417/apply) --- Powered by [Workable](https://www.workable.com)