# Part-time Medical Records & Charting Virtual Assistant

> Winning Assistants · Philippines (Remote) · Full-time · Posted 2026-06-25

**Salary:** USD 10,400–12,480

**Workplace:** remote

## Description

**Job Title:** Medical Records & Charting Virtual Assistant

**Position Type:** Part- time

**Work Schedule:** To be discussed (must be able to consistently meet chart completion deadlines)

**Salary:** $5 - $6  per hour, depending on experience

**Location:** Remote - Philippines

**Client Overview and Job Summary** 

Our client is a fast-growing, premium medical aesthetics practice, dedicated to helping patients look and feel their best through safe, personalized, and evidence-based aesthetic treatments. Combining advanced medical expertise with a patien-first approach, the practice specializes in injectables, skin rejuvenation, laser treatments, wellness services, and medical weight management while maintaining the highest standards of patient care and safety.

We're looking for a detail-oriented **Medical Records & Charting Virtual Assistant** to support a busy medical aesthetics practice by ensuring patient charts are accurate, complete, and submitted on time. This role is ideal for someone who thrives in a fast-paced healthcare environment, understands the importance of HIPAA compliance, and enjoys working with medical documentation and digital systems.

**Key Responsibilities**

-   Upload edited patient photos into Moxie EHR while maintaining accurate documentation and HIPAA compliance.
-   Edit patient photos by removing backgrounds using the practice's RX application.
-   Upload AI-generated clinical notes from ScrapScriber into the appropriate patient charts.
-   Ensure all patient documentation, including photos and notes, is complete, accurate, and properly attached to the correct medical record.
-   Complete all charting within the required 24-hour turnaround time following patient appointments.
-   Maintain the integrity and confidentiality of patient medical records at all times.
-   Work efficiently across multiple healthcare platforms, including: RX App , Moxie Electronic Health Records (EHR) , ScrapScriber
-   Help streamline clinic operations by reducing the administrative workload of the operations team.

## Requirements

-   Previous experience working in a medical or healthcare environment
-   Experience using Electronic Health Record (EHR) systems (Moxie experience is a plus)
-   Strong understanding of HIPAA regulations and patient confidentiality
-   Experience handling medical documentation and patient records
-   Photo editing skills, particularly background removal
-   Excellent attention to detail and organizational skills
-   Ability to meet strict deadlines consistently
-   Strong computer literacy and the ability to learn new software quickly
-   Ability to multitask across several applications and systems
-   Excellent communication and time management skills
-   Experience supporting a medical spa, aesthetics clinic, or cosmetic practice is highly preferred
-   Willingness to work exclusively with our practice during scheduled hours

### Key Performance Indicators (KPIs)

-   Completing 100% of patient charts within the required 24-hour turnaround
-   Accurate photo editing and uploading to the correct patient charts
-   Accurate documentation and note uploads with minimal errors
-   Maintaining full HIPAA compliance and patient confidentiality
-   Helping reduce administrative charting workload for the operations team, allowing them to focus on higher-level operational responsibilities

**Basic Requirements**

-   Must be proficient in speaking and writing English very clearly
-   Must have relevant work experience
-   Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding \[mandatory\]
-   Must be available for video meetings with your camera on (when needed)

### Technical Requirements

-   **Device:** Reliable laptop or desktop computer.
-   **Internet:** High-speed connection (minimum 25 Mbps).
-   **Audio:** Noise-canceling headset.
-   **Video:** Webcam for virtual meetings.
-   **Workspace:** Quiet, professional environment.

## Benefits

-   **Dedicated HR & Contractor Support Team:** Access to world-class support for questions, guidance, contract matters, and client communication.
-   **Premium VPN Access (Optional):** A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
-   **HIPAA & Cybersecurity Training + Certification (Provided):** Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
-   **Top 1% VA Performance Training:** Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
-   **Client-Approved U.S. Holidays:** Contractors may take U.S. holidays off according to the client’s needs and schedule.
-   **Client-Approved Paid or Unpaid Time Off:** Time off may be granted by your client. Paid time off is optional and only if offered by the client.
-   **Access to Tools & Resources:** Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
-   **Optional Performance-Based Incentives:** Some clients may offer bonuses, incentives, or increased hours based on your performance.

These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, trainings, or allowances listed are optional contractor perks and not employee benefits.

## Apply

[Apply at Winning Assistants](https://apply.workable.com/winning-assistants/j/DF7B5B4F63/apply)

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