# Project & Scope Coordinator (Furniture) > Zipdev · Mexico (Remote) · Full-time · Posted 2026-05-20 **Workplace:** remote **Department:** Project Management ## Description We are seeking a highly analytical, organized, and detail-oriented **FF&E (Furniture, Fixtures, and Equipment) Project & Scope Coordinator**. In this role, you will serve as the operational backbone for major commercial furniture and construction projects. You will bridge the gap between architectural vision and execution by managing blueprint-based project workflows, room-by-room inventory tracking, documentation compliance, and cross-functional communication. This position is a hybrid of analytical data management and proactive project coordination. You will be responsible for ensuring that what is drawn on a blueprint perfectly aligns with what is ordered, delivered, and billed. The ideal candidate is a resourceful self-starter who thrives when working with complex spreadsheets, contract portals, and technical documentation. While prior furniture or construction experience is a major plus, we place the highest value on **exceptional Excel skills, sharp business math, and the intellectual curiosity** to master new systems independently. ### Key Responsibilities ### 1\. Blueprint Take-Offs & Scope Alignment - **Architectural Blueprint Audits:** Review and interpret architectural, interior design, and furniture drawings to accurately identify project scope, layouts, and product quantities. - **Quantity Take-Offs:** Perform precise quantity take-offs and establish comprehensive, room-by-room furniture inventories. - **Change-Order & Bulletin Tracking:** Dynamically update tracking documents, inventories, and order files based on revised drawings, architectural bulletins, and addenda. - **Discrepancy Reconciliation:** Cross-check architectural drawings against final orders and supplier quotes to identify, flag, and resolve discrepancies or missing data before they impact project timelines. ### 2\. Project Coordination & Stakeholder Communication - **Cross-Functional Liaison:** Serve as a central point of contact for external General Contractors (GCs), project managers, and clients, as well as internal sales, design, and operations teams. - **RFI Management:** Proactively generate and track Requests for Information (RFIs) to resolve ambiguities in project scope, timelines, or product specifications. - **Task Driving:** Actively follow up with various stakeholders to ensure submittals, approvals, and operational milestones are completed on schedule. ### 3\. Reporting, Portal Management & Compliance Support - **Advanced Data Management:** Build, maintain, and audit complex Excel spreadsheets, project logs, and master schedules. - **Contractor Portal Administration:** Upload, track, and manage critical project documentation using **Procore** and other client-specific contractor portals. - **Compliance Oversight:** Coordinate and assist with the submission of certified payroll, certificate of insurance (COI) requirements, lien waivers, and closeout packages. - **Deliverable Preparation:** Collaborate on the creation of high-quality "spec books," client presentations, and operation/maintenance (O&M) manuals. ### 4\. Process Innovation & Tech Integration - **Workflow Optimization:** Help refine internal templates, tracking systems, and documentation standards to scale operations. - **Leverage Modern Tools:** Safely and effectively integrate AI productivity tools (e.g., ChatGPT) and advanced software shortcuts to increase speed and accuracy in reporting. ### Performance Metrics & Success Indicators - **Accuracy Rate:** Minimizing order errors, quantity mismatches, or missed scope items originating from blueprint take-offs. - **Portal Compliance:** Ensuring all Procore and contractor portal uploads are executed within strict contractual deadlines. - **Responsiveness:** Turnaround time on resolving discrepancies and replying to General Contractor or internal team inquiries. ## Requirements ### Minimum Requirements - **Education/Experience:** Bachelor’s degree or equivalent practical experience in business, project management, construction management, or an analytical field. - **Advanced Excel Skills:** Mastery of data manipulation, formulas (VLOOKUP/XLOOKUP, IF statements), data validation, and text-to-columns functionality. - **Quantitative Acuity:** Strong business math skills with the ability to critically audit large datasets and instantly spot logical errors or mathematical inconsistencies. - **Communication Skills:** Exceptional written and verbal communication style tailored for a professional construction and corporate audience. - **Project Management Mindset:** Ability to juggle multiple complex projects simultaneously without losing track of minor details. ### Preferred Qualifications - 1–3 years of experience in commercial construction, interior design, FF&E procurement, or sub-contractor project coordination. - Direct, hands-on experience utilizing **Procore** or equivalent construction management software. - Familiarity with architectural symbols, scale, and reading construction document sets. - Basic understanding of certified payroll, prevailing wage projects, and construction compliance documentation. - Demonstrated experience using AI prompts and productivity tools to streamline administrative workflows. ### Key Traits for Success - **Impeccable Attention to Detail:** You don't just skim data; you audit it. You notice when a count is off by one item across a 100-page document. - **Resourceful Problem-Solver:** You don't wait for answers to drop in your lap; you dig through drawings and files to find solutions independently. - **High Accountability:** You take ultimate ownership of your data and take pride in the accuracy of your reporting. - **Thick-Skinned & Adaptable:** You can handle the fast-paced, sometimes blunt communication style of construction sites and General Contractors while remaining poised and professional. ## Benefits - Work remotely Monday - Friday, 40 hours a week (no weekends) - Vacation: 10 business days a year - Holidays: 5 National Holidays a year - Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day) - Parental Leave - Health Care Reimbursement - Active Lifestyle Reimbursement - Quarterly Home Office Reimbursement - Payroll Deduction Purchase Plans - Longevity Bonus - Continuous Learning Bonus - Access to Training and Professional Development Platforms - Did we mention it's REMOTE?!! One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant. Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our [career site.](https://zipdev.com/careers/%20) Take a look and let us know if you have any other questions! ## Apply [Apply at Zipdev](https://apply.workable.com/zipdev/j/A569D706ED/apply) --- Powered by [Workable](https://www.workable.com)